Why I stopped weekly planning!

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That’s Insane!

Woman holding a clock over face against orange backgroundRecently, while planning for studying for my grad school comps exam, a fellow grad student caught a glimpse of my iCal. She said “Oh my God Stephanie, thats insane….how do you get all of that done!?”

I told her about my new convoluted planning system which I’ve had to adapt in this growth phase of my life! Taking my coaching and consulting full time, starting a non-profit, and kicking 10 last credits to the finish line for my Masters is no small feat.

The “way I’ve always done it.”

When I was working full time in education or in my previous career in business (Yes, we are on successful transition #2!) I always planned my week. Before there were smart phones I had color coded sheets for each day on a clipboard where I would carefully craft each day at the beginning of a week.

This system worked for working in a predictable atmosphere. I repeated the same tasks month after month, year after year. Working as service and leadership program director in a school I pretty much could plan a dance for special needs kids or a mission trip half way across the country in my sleep. When I introduced new clients  to my company’s services in my early career of marketing, I knew the process like the back of my hand. Everything was just IN ME!

If I showed you my current client list, there is not ONE company, entrepreneur, or client that operates in the same style, or even industry! They are all totally unique and wonderful adventures that I must learn about and adapt to.

So, I’ve decided to stop forcing my old ways of being onto my new exciting life. If you are starting or building your own business do NOT be fooled by pre-packaged ways of planning. You are still figuring out your style and how long things take you. I share my messy process in hopes that you will not try to force it on your own, but take from it what might be helpful to create your own masterpiece!

Planning: S Licata style!

design your life1. Immediate calendar entry: As soon as I know I have to do something, I immediate enter it in my calendar on the DAY that I need to perform the task (or to play it safe, sometimes I put it on a day or two before)

2. Sunday night brain dump: On Sunday night I try to dump my brain of things I absolutely must accomplish that week, divided by area of my life (personal, coaching/consulting, non-profit, grad school)

3. Plan each day the night before: The night before each day I look at my giant mess for the next day and I prioritize and put everything in actual time. If things are not a priority, or if they were just ideas I threw in there, I move them along to days when I think they must get complete.

4. I am open to that anything could change! I might get a call from a client with an emergency, or it just might snow 8 inches AGAIN! I am not addicted to my timeline, it is a guide

5. I pay attention to my brain power! if I start to see I am getting tired or bogged down by low energy, I take breaks. I move non-essential tasks to other days. I make sure who is attacking these tasks is her best turbo-committted-to-excellence-self!

This is not a recipe for anything. This is just MY take on it. So take from it what you will, and toss out what you think is a waste of time. Remember — anyone who says they are a guru, really isn’t! There are no gurus. We define ourselves and what works for us. Our goal is to look around us and collect the best of what we see that resonates for us. 

I am a systems and process junkie. I like to create stuff that makes life work.  I am SUPER talented at doing this for other people because I truly love to see people thrive. Service is really the reason I do anything. When I see other people happy because their lives or businesses are running more smoothly, this makes me rather ridiculously happy.

Have an awesome day. No matter how messy or unpredictable it is, rock it out as only you can.

Until next time!


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